Last updated: January 2026, Version 1.1
This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the EU General Data Protection Regulation (GDPR) and Danish data protection law (Databeskyttelsesloven).
Who we are
Company name: Polymico ApS
Address: Glæsborgvej 35A
Email: info@polymico.dk
Polymico ApS is the data controller responsible for the processing of your personal data.
Types of Personal Date We Collect
We may collect and process the following types of personal data:
- Name
- Company name
- Email address
- Phone number
- IP address
- Technical information about your device and browser
- Information submitted via contact forms
- Communication history
We do not intentionally collect sensitive personal data unless required by law or explicitly provided by you.
Purpose of Processing
We process personal data for the following purposes:
- Responding to inquiries and requests
- Providing engineering and consulting services
- Managing client relationships
- Improving our website and services
- Fulfilling legal obligations
- Marketing and communication (only with consent where required)
Legal Basis for Processing
We process personal data based on one or more of the following legal grounds:
- Your consent (GDPR Article 6(1)(a))
- Performance of a contract (Article 6(1)(b))
- Legal obligation (Article 6(1)(c))
- Legitimate interests (Article 6(1)(f)), such as business development and website security
You may withdraw your consent at any time.
Data Retention
We retain personal data only for as long as necessary to fulfill the purposes described in this policy or to comply with legal requirements.
Typical retention periods:
- Contact inquiries: up to 24 months
- Client data: according to accounting and contractual obligations
- Marketing data: until consent is withdrawn
Data is deleted or anonymized when no longer required.
Data Sharing and Disclosure
We do not sell personal data.
We may share personal data with:
- IT and hosting providers
- Email and communication service providers
- Accounting and legal advisors
- Public authorities when required by law
All third parties are required to comply with GDPR and maintain appropriate security measures.
International Data Transfers
If personal data is transferred outside the EU/EEA, this is done only using approved safeguards such as:
- EU Standard Contractual Clauses
- Adequacy decisions by the European Commission
Data Security
We implement appropriate technical and organizational measures to protect personal data, including:
- Secure hosting environments
- Encrypted communication
- Access controls
- Regular security reviews
Despite these measures, no data transmission over the internet can be guaranteed to be completely secure.
Cookies and Tracking Technologies
Our website may use cookies and similar technologies to improve functionality and user experience.
Types of cookies used may include:
- Necessary cookies
- Functional cookies
- Statistical cookies
- Marketing cookies (only with consent)
You can manage cookie preferences through your browser settings or our cookie banner.
For more information, please see our Cookie Policy (if applicable).
Your Rights
Under GDPR, you have the following rights:
- Right of access
- Right to rectification
- Right to erasure (“right to be forgotten”)
- Right to restriction of processing
- Right to data portability
- Right to object
- Right to withdraw consent
You may exercise your rights by contacting us using the details above.
Complaints
If you believe that your personal data has been processed unlawfully, you have the right to lodge a complaint with:
Datatilsynet (Danish Data Protection Authority)
www.datatilsynet.dk
Third-Party Links
Our website may contain links to external websites. We are not responsible for the privacy practices or content of such websites.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect legal or operational changes.
The latest version will always be available on our website with an updated revision date.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.